8 Best Printer for Notary Signing Agents in 2022

Top Pick
HP OfficeJet Pro 8025 All-In-One Wireless Printer

q? encoding=UTF8&ASIN=B07QPWKYG9&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US

  • 3 stages of reconnection
  • Made from recycled plastics
  • 18.04 pounds weight
Top Pick
HP Color LaserJet Pro M283fdw Laser Printer

q? encoding=UTF8&ASIN=B083ZYLGGR&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US

  • 50% faster directly from your mobile
  • 22 ppm black
  • 2.7 color touchscreen
Top Pick
Brother Monochrome Laser Printer HL-L5200DW

q? encoding=UTF8&ASIN=B01BHXEAVS&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US

  • Adjustable 250-sheet capacity
  • 42ppm speed
  • 23.5 pounds weight

How frustrating is it when you really need to print a lot of loan documents but the printer is slow! As a signing agent, you need to deal with printing large volumes of vital loan documents daily, or else it may be difficult for your customers to get too excited about being there! Having an excellent performing printer will enhance the work experience and increase sales.

There are a lot of multifunction printers that come with an enormous range of features to choose from. It can be frustrating trying to figure out which is the best printer for Notary Signing Agents.

Taking into account all the different options available, we’ve done the work for you and compiled this printing list of suggested printers guaranteed to fit your notary signing agent printing requirements!

Image Product Feature Price
Printer for Notary Signing
q? encoding=UTF8&ASIN=B0196HHDV6&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
Samsung Xpress C430W Wireless Color Printer
‎22 pounds weight
400 MHz processor
Smart Color Management System
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B07D7GS5HH&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
HP Color Laserjet Pro M281CDW
Paper capacity up to 250 sheets
Two-sided printing
46.6 pounds weight
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B01BHSLJGC&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
Brother MFC-L5900DW
70-page capacity
Auto duplex printing
3.7″ color touchscreen
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B07N14RD29&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
Pantum M6802FDW Wireless Printer
Automatic feeder
1-year standard warranty
32 pages per minute
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B01BGZSS6U&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
Brother MFC-L8900CDW Business Color Laser Printer
33ppm / 33ppm speed
1 Black Toner Cartridge
63.1 pounds weight
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B01BHXEAVS&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
Brother Monochrome Laser Printer HL-L5200DW
Adjustable 250-sheet capacity
42ppm speed
23.5 pounds weight
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B07QPWKYG9&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
HP OfficeJet Pro 8025 All-In-One Wireless Printer
3 stages of reconnection
Made from recycled plastics
18.04 pounds weight
Check On Amazon
Printer for Notary Signing
q? encoding=UTF8&ASIN=B083ZYLGGR&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
HP Color LaserJet Pro M283fdw Laser Printer
50% faster directly from your mobile
22 ppm black
2.7 color touchscreen
Check On Amazon

Table of Contents

List of Best Printer for Notary Signing Agents

Samsung Xpress C430W Wireless Color Printer

Best for its Easy Installation

q? encoding=UTF8&ASIN=B0196HHDV6&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B0196HHDV6

Samsung is a big name in the technology industry, known for its innovative products. More specifically, their printers are currently providing the most convenient way to print documents and other images at home or at the office.

The Samsung Xpress C430W model printer has an amazing built-in Ethernet system, a Wi-Fi system, and USB 2.0 connectivity.

These make it effective to connect any device to this printer easily as well as create more options of prints (over 1,000), including photos!

The Samsung Xpress C430W Wireless Color Printer is a powerhouse for anyone looking for speed, convenience, and long-lasting quality.

This printer publishes in black 19 pages per minute and 4 pages per minute color. Whether it’s for daily printing at home or small office documents you can easily count on the Samsung Xpress C430W Wireless Color Printer to produce high-quality printouts at an exceptional pace.

The C430W is a lightweight, portable color printer ideal for everyday printing. It has fabulous Samsung’s innovative imaging technology that helps produce the sharpest and most vivid colors possible with exceptional clarity!


  • ‎22 pounds weight
  • 400 MHz processor
  • Smart Color Management System
  • Eco button Wi-Fi direct connection


Fast printing speed

This printer prints at up to 19 pages per minute in both black and color, with an ideal monthly volume of 100-500 pages.

Give the best image quality

Samsung’s sleek and lightweight design feels comfortable while the revolutionary image technology gives you vibrant images that are crisp, clear, and up to 18x zoom.

Print Wirelessly

NFC empowers your phone or tablet to communicate wirelessly with this Samsung color laser printer and begin printing activities.

For this to work, an Android-powered mobile device must be on the same wireless network as the Samsung printer.

Easy Printer Installation and printing

Setup is very easy and not time taking. The first step in wireless printing is setting up the wireless router and the wireless printer to be able to communicate with one another.

Initiate this connection by touching the WPS (Wi-Fi Protected Setup) button on the router and then moving over to the Wi-Fi enabled Printer and pressing its WPS button, as well as entering in a secured password.


Average filter

The filters used in the printer give average result while the printer and warranty of this product is affected

Low speed

It works with low speed and sometimes took so much for print documents.

Tester says about this Product

“Easy to set up via USB/wifi, works great with Windows 10. Comes with a healthy amount of starter toner (I estimate about 250 full-color pages given the current status and the amount I’ve printed so far). Printed documents look great.

I’ve used 22 lb and 32 lb. paper as well as a few shipping label sheets in it so far without any jamming. It comes with a 3-foot USB cable, so if you plan to leave it connected to your computer, consider buying a long enough cable for your needs.” By Amazon Customer

HP Color Laserjet Pro M281CDW

Best for its Fast Print Speed

q? encoding=UTF8&ASIN=B07D7GS5HH&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B07D7GS5HH

Laser printers are the ideal option for all of your printing needs and will offer you a smooth, cohesive operation. The M281CDW from HP is the perfect choice for when you’re looking for a printer that’s made easy to use, saves you time and energy, but doesn’t compromise on picture quality such as with lower-quality toner cartridges or less durable branding and photos.

No doubt boasting some incredibly useful features like auto duplexing, wireless capability, and an automatic document feeder, this compact color printer offers professional quality in a stylish pint size.

The HP Color Laserjet Pro M281CDW is a small miracle. This compact laser printer comes with a fabulous Wi-Fi plus USB port and a 2.7-inch color touchscreen that lets you easily print, scan, copy, and fax your documents.

As well as check your ink levels without ever having to check the front panel! Additionally, this top-quality copier can finish any printing task the first time around – it’s fast and efficient!


  • 2.7-inch color touchscreen
  • Auto document feeder
  • Paper capacity up to 250 sheets
  • Two-sided printing
  • 46.6 pounds weight


Easily connect your iOS or Android device

It can easily connect to your phone and you can give commands to your phone for printing.

Amazing touchscreen and effective Auto document feeder

We have included some details of a great printer to check out. It has fast printing and scanning with 2-sided printing and wireless networking.

It also comes with a 2.7-inch large touch screen for the photocopier itself as well as for managing documents in black and color efficiently.

High Paper capacity

This printer can print 22 pages in black per minute and 11.7 sheets in color. This means that someone could print up to over 717 pages no matter what the subject or content type (e.g photos, diagrams, tables) without having to wait for the paper tray to reload.



It is very bulgy and you can carry this printer easily because of its heavy weight.

Difficult to installation

Installation is difficult. You must read the user guide and proper knowledge of this printer to perform installation

Tester says about this Product

“Arrived extremely well packed, looks and works like a brand new printer does everything I need it to do! Fast scan, clean, crisp copies! Very pleased!” By EquiNanFish

Brother MFC-L5900DW

Best for Advanced Scanning Capability

q? encoding=UTF8&ASIN=B01BHSLJGC&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B01BHSLJGC

When it comes to selecting an office printer, it helps to know a bit about the workload in your office and what type of documents you’ll be printing. This Brother MFC-L5900DW is ideal for offices that need a good mix of print options.

Brother MFC-L5900DW has amazing multiple scan-to destinations such as E-mail, USB, SharePoint, Cloud Services, Network, and Wireless.

To save time and paper, this printer automatically prints one side of the page while you can on the other and it also has a fabulous 70-page automatic document feeder that lets you scan double-sided documents without turning them over manually.

No doubt it also gives you the option of saving documents anytime without having to be at your computer.

It has an excellent 3.7-inch color touchscreen LCD that lets you scan and save directly to popular cloud services including Dropbox, Evernote, and Google Drive as well as others.


  • 70-page capacity
  • Auto duplex printing
  • 3.7″ color touchscreen
  • 42ppm speed
  • 38-pound weight


Auto Document Feeder

The auto duplex printing plus the 70-sheet capacity copier helps save money. You can scan or copy two-sided documents automatically by loading them face down into the automatic document feeder.

This can help manage your finances effectively as you will no longer have to buy replacement paper or use additional ink with an ordinary copier.

Scan to multiple destinations

Supports multiple scan-to destinations such as E-mail, shared location (including Cloud Services and Network folders), USB, or an optional Auto Document Feeder.

Cost-Efficient Printing

The cost of this printer is somehow less than other printers. That’s why its demand is high in the market.



This printer is heavy and you alone can’t carry it from one place to another.

Tester says about this Product

“Printer-hostile, the high-volume user, used to pay Staples rather than touch my office printer. Finally fell in love: with the printer of my dreams. Strong, handsome, reliable.

We have the occasional squabble about using the wireless, but it is always quickly resolved. After four months, I am still giddy.” By Amazonia

Pantum M6802FDW Wireless Printer

Best for its Fast Printing

q? encoding=UTF8&ASIN=B07N14RD29&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B07N14RD29

Whether you’re looking for all-in-one versatility, speed, high-quality output, and convenience, then this M6802fdw is perfect for you.

The M6802FDW, a compact black and white laser printer designed for the home and office, is perfect for anyone who wants to print high-quality documents fast. The flexible printing options include not just copying and scanning, but faxing as well!

One of the favorite features about Pantum’s M6802FDW is that it prints 32 pages per minute so it’s great for busy businesses who print daily.

Another great feature about this printer is that it can print remotely because it uses WIFI, USB, LAN, or Bluetooth to connect. This makes printing from our computers easier than ever.

The incredible feature of this product is its automatic feeder that saves you time with multiple-page copy and scan and print functions, and the ability to easily print office documents, and other business materials you’ll need to publish your product.


  • Automatic feeder 
  • 1-year standard warranty 
  • 32 pages per minute
  • 30.1 pounds weight


Easily print office documents

The Pantum M6802FDW is a wireless monochrome laser printer that delivers blazing fast print speeds, with the first page outputting in under eight seconds and overall printing coming in at as much as 32 pages per minute when printing freely without encumbering the system’s resources.

One step installation

These installation instructions show you how to easily connect with USB 2.0, Wi-Fi, and the new IOS or Android system of mobile device printing.

They are friendly to your network, have a Pantum App for easy use, and are compatible with Chrome systems.

Convenient and easy to understand

As their installation is easy and only one step, so you can easily use this printer without any difficulty.


Rapidly overheated

This leads to the extreme problem while printing because when the printer is overheated, it automatically shut off.

Tester says about this Product

“Perfect for working from home during the COVID-19 situation. Does almost everything our big office copier does. Holds 1/2 ream of paper which is great.

Totally worth the money. Actually quite the bargain for what it does. Out of the box and up and running in less than 20 minutes!” By C Alan Menn

Brother MFC-L8900CDW Business Color Laser Printer

Best for its Triple-layer Security

q? encoding=UTF8&ASIN=B01BGZSS6U&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B01BGZSS6U

​If you need a home or office printer that’ll provide dependable service without hindering your budget, check out the Brother MFC-L8900CDW. Not only does it come with built-in wireless networking and Gigabit Ethernet.

The Brother MFC-L8900CDW Color Laser All-in-One Printer is an exceptional laser printer for offices and other businesses that print and copy in high volumes.

This all-in-one device has a fabulous print speed of up to 33 pages per minute, which can easily increase your productivity while reducing any bottlenecks or delays in your workflow.

This printer is built with some convenient and amazing features including its 802.11b/g/n wireless interface and Ethernet network interface, allowing you to set it up on either type of network depending on the needs of the business.

With duplexing capability and scan speeds to 58 pages per minute for double-sided, you won’t have any problems dealing with a high volume of documents every workday.

No doubt it can easily print beautifully in a variety of sizes. With its stunning wireless printing capabilities, you’re able to print from your mobile device using apps such as iPrint & Scan or another app through Google cloud print.

The MFC-L8900CDW Color Laser All-in-One has a stylish 5″ color touchscreen display that helps you navigate the menu and create up to 64 customized shortcuts.


  • Built-in wireless 802. 11b/g/n
  • 5″ color touchscreen display
  • 250-sheet capacity paper tray
  • 33ppm / 33ppm speed
  • 1 Black Toner Cartridge
  • 63.1 pounds weight


Triple layer security

An array of security features facilitate data protection, and device, and network authentication, thereby protecting sensitive business data as well as user information.

Fast print speed

This printer creates documents quickly, with a blend of print and scan speeds which allow the user to easily send their output to two different locations.

Compared to similar models on the market, this printer is quite capable in its ability to not only increase productivity but also save its owner money by allowing the use of recycled paper.

Help reduce operating costs

It contributes to reduced operating costs by offering our customers high-quality products at a fraction of the price. Brother Genuine super high-yield 6,500-page replacement toner cartridge

Advanced Scanning

Share your scan results wirelessly over the air onto your mobile devices with Brother iPrint & Scan. With this useful printer, you can share documents to a variety of all types available online, including SharePoint accounts or other business resources.


Very heavy

You can’t move this printer from one place to another because it is heavy.

Tester says about this Product

“This is simply a great printer – solid workhorse and not at all delicate. The colors and B&W are great. I’ve had mine for over 2 years and it has worked flawlessly. Now I replaced the starter toner cartridges – the first refill.

It was incredibly easy to install the cartridges, but then I went to recycle. To get the mailing label, you have to provide the model number AND serial number – I had already packed them, so out of the box they came. I had to log in once per label. Finally, they mailed me the label.

4 labels in 4 emails, and nothing to identify which was which – little chance I have them straight, so hope it doesn’t really matter. Still love the printer, but annoying that it takes a lot longer to recycle (not even counting taking four packages to the post office) than it does to replace the cartridges.” By Wordragon

Brother Monochrome Laser Printer HL-L5200DW

Best for its Flexible Connectivity

q? encoding=UTF8&ASIN=B01BHXEAVS&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B01BHXEAVS

If you’re looking for a top-notch laser printer for back stamps, your search ends here. The Brother HL1640 Mono Laser Printer for Notaries is what you’ve been looking for, and it’s available at an incredible value! Let us tell you why so many notary signing agents have fallen in love with the features of this product:

The Brother HLL5200DW Monochrome Laser Printer is a smart buy for any small business looking to save time and money on their printing needs.

It delivers up to 42 pages per minute for your timely professional documents, with sharp resolution and prints on both sides of the page at once saving your paper and helping your bottom line.

Additionally, it also has an amazing adjustable 250-sheet capacity paper tray and a 50-sheet multipurpose tray for envelopes. So it is fabulous.

The Brother Monochrome Laser Printer HLL5200DW is ideal for your household or any business. No doubt Brother’s HL-L5200DW Monochrome Laser Printer is both easy and comfortable to use.

You can print with it not only wirelessly, but also by setting it up via your wired network! Print with your mobile devices from anywhere in the building using your Brother printer’s mobile app!


  • Adjustable 250-sheet capacity
  • 50-sheet multipurpose tray for envelopes
  • 3,000 or 8,000 pages Replacement Toner Yield
  • 42ppm speed
  • 23.5 pounds weight


Flexible Connectivity

Connect with your mobile devices wirelessly by either means of a wireless network or via Ethernet cable and print documents from your mobile device at the press of a button.

Help reduce operating costs

Using the Brother Genuine High-Yield 8,000 page replacement toner cartridge (4) to reduce operating cost.

1-year limited warranty

It comes with a warranty and when you find any issue in your printer you may check with your manufacturer.

Flexible paper handling

You can increase the capacity of your printer. Start by purchasing one or even two additional paper trays to give yourself more printing options.



It gives the average results of the printer but it comes with a high cost.

Average scanner

When we scan documents from this printer, it merges a few words written on documents sometimes.

Tester says about this Product

“We bought this printer for our cabin over a year ago. It does not get used much but that does not affect the printing. Our inkjet needs cleaning every time it isn’t used for a couple of weeks.

It prints fast. It’s quiet. I love the printing on both sides. Easy setup. The size is okay. It is only black and white…but we don’t need color. I’ve printed velum and card stock in the printer. It’s all good. I recommend this printer.” By Patric A

HP OfficeJet Pro 8025 All-In-One Wireless Printer

Best for its Colored Touchscreen

q? encoding=UTF8&ASIN=B07QPWKYG9&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B07QPWKYG9

When the time comes to upgrade your home office equipment, we recommend looking into the HP OfficeJet Pro 8025.

This new device delivers faster printing at 20 pages per minute, with quick color copying, scanning, and faxing for increased productivity on top of a 14% smaller physical footprint thanks to its automatic duplexing system, which draws greater power efficiency than ever before.

HP 8025 Officejet is a multifunction printer that lets you scan and print documents with ease. You can easily connect to other devices like Google Drive, QuickBook, and more through network connectivity or Bluetooth.

You can also easily scan receipts and business documents into a secure digital format so you can use them in other apps with ease.

The HP OfficeJet Pro 8025 is truly a mind-blowing product! It was made from recycled electronic and plastic parts that are carefully put together to give you the job done!

It has amazing built-in security essentials, basic encryption, password protection, wi-fi security, and document protection which make it different from others. With its compact size for easy mobility, you’re sure to be satisfied with your purchase.


  • 20 pages per minute
  • Organize documents 50% faster
  • 3 stages of reconnection
  • Made from recycled plastics
  • 18.04 pounds weight


Sustainable design

The design of this printer is worth using and worth spending money on.

Print remotely using the HP Smart app

Access your printer and scanner, monitor ink levels, and print and scan on the go. You can even use the app to print wirelessly from a compatible device like an iPad or iPhone over an existing Wi-Fi network.

Easily set up

Installation and setup are one step and very quick. You don’t have to read the full guide. It explains well with pictures.

Keep your Wi-Fi stable and reliable

When your connection is unstable or unreliable, the feature on the printer automatically attempts to reconnect you up to three times in the event that you are no longer able to keep a strong connection.



Sometimes noise is produced while printing.

Only 1 cartage

There is one cartage with this printer. You have to buy it again if you wanna use the printer in excess.

Tester says about this Product

“The HP 8025 all in one does all it says. Print quality is outstanding, scanning of documents is excellent, and faxing and emailing of documents is superb. Direct printing from smartphones is simplistic.

Set up of the printer and set up on the network was a breeze (less than 15 minutes). For the price could not pass it up & it’s well worth it.” By EaglesN3st

HP Color LaserJet Pro M283fdw Laser Printer

Best for its Multifunction Performance

q? encoding=UTF8&ASIN=B083ZYLGGR&Format= SL250 &ID=AsinImage&MarketPlace=US&ServiceVersion=20070822&WS=1&tag=techlysolut06 20&language=en US
ir?t=techlysolut06 20&language=en US&l=li3&o=1&a=B083ZYLGGR

The HP M283fdw is an excellent choice for notary signing agents because of the number of features it comes with.

Apart from printing, you can copy, scan, and fax documents using this laser printer, making it perfect for a busy small office looking to expand its capabilities on a tight budget.

HP Color LaserJet Pro M283fdw can help you print documents with accurate, clear prints in color or black and white all day long.

It has an amazing functional printer that can deliver 22 pages per minute (ppm) for professional speed and reliability. It comes with both digital and network interfaces for direct, access-anywhere printing from virtually anywhere.

No doubt HP works to improve your working capabilities. The new Pro M283fdw Laser Printer comes with an amazing Automatic Document Feeder which allows you to take 50 pages at a time and also has a stunning duplex printing that gives you more opportunity to do things even while the printer is running.


  • 50-page automatic document feeder
  • Fast print speeds up to 22 ppm
  • 50% faster directly from your mobile
  • 22 ppm black 
  • 2.7 color touchscreen


Best Performance

This all-in-one printer offers versatility in the home office and at school. Take advantage of its print, copy, scan, and fax functions for ease, high speeds that reach up to 22 pages per minute, automatic two-sided printing, and a 50-page sheet automatic document feeder. This printer also has a touch screen display so paper handling can be easy on the eyes.

Built-in security essentials that help detect and stop attacks

HP office printers are great for day-to-day printing but sometimes you may want to protect your sensitive information from getting into the wrong hands.

If you’re looking for an affordable solution, then HP Officejet Pro printers might be the perfect fit for your business’ security needs as they come with built-in security.

Jet Intelligence technology

Professional, high-quality printing is a necessity in the modern workspace, and Original HP Toners helps you do it right every time with innovative technology that keeps your printer running smoothly.

With Jet Intelligence technology, using genuine HP ink cartridges and other supplies also helps ensure that you’ll be protected from counterfeits by supporting anti-fraud solutions worldwide.

Copy, scan, and fax versatility

It can perform multiple tasks at once.



For this printer, you have to spend a lot of money because it is expensive.

Tester says about this Product

“This is the best printer I have ever had. I love the fact that I can print directly from my phone, even though it cost a little extra. I would definitely recommend this printer to anyone looking for great quality, fast printing.” By Kristen Vasquez

Buyer Guides

To find what type of device you need, it’s important to consider the following factors:

Buyer Guides

Laser vs. Inkjet

When looking for the best printer for notary notaries, you need to consider certain aspects that will help ensure that you are getting the right printer. Toward this end, you may be wondering whether a laser or an inkjet printer is best suited for your purposes.

The laser printer will be more expensive to buy but cheaper in maintenance as it has higher quality printouts and can also produce more prints before needing to fill up its cartridges with toner.

On the other hand, the inkjet printer is more affordable at first glance but much pricier to update in terms of both quality and quantity of printouts.

Printing Speed

One of the most crucial factors in deciding which printer to choose is speed. Whether you’re printing documents, photos, or anything else for that matter, if your printer can print things faster, your business will grow more quickly than if it took longer to print each copy.

Laser printers are known for their fast speeds, with some even reaching as high as 40 pages per minute. On the other hand, Inkjet printers tend to be slower at around 15 pages per minute. If you need a fast printer that helps your business grow, this is the kind of printer you need to get.

Dual Paper Trays

Something you must check out when looking to buy a printer for notary loan signing agents is that it should have dual paper trays. These printers let you do two things at once: scan on one tray and print on another, print on both of them simultaneously!

With this feature, handling tasks will be much easier for you especially if you are a busy notary loan signing agent like me who often deals with documents needing both letter-sized and legal-sized papers!


Multifunctional printers are amazing devices for offices. Why settle for separate models when you can have everything in just one? And the price is almost always a lot cheaper than what you’d pay for other, separate models.

One of the best advantages of multifunctional printers to offer is that these devices tend to be less expensive than getting all of these helpful tools from different brands and models!

Speed & Print Quality

There are two main things you must consider when looking to buy a new laser printer. First, you need the speed of your laser printer; if you’re in a rush and the printer takes forever to print out your document or receipt then it’s not worth purchasing.

Next, you need high-quality print resolution. Because the documents have to be easily readable to be seen as proper legal documents.

FAQ related to the Best Printer for Notary Signing Agents

What type of printer do I need as a loan signing agent?

Don’t assume that a notary signing agent will have any kind of specific printer model or brand. They need printers that are capable of completing the tasks you expect them to do and meeting your expectations! Laser printers are the standard; don’t use ink-jet printing for printing a package of documents such as passports for example.

How Much Money Does A Notary Make Per Signing?

A notary signing agent makes a lot of money, anywhere from eighty dollars to one hundred forty-five dollars per location or even more than that in some cases. Those who get their jobs from escrow offices have a much steeper payout – anywhere between three hundred twenty-five dollars and four hundred fifty dollars for every signing appointment.

Is Inkjet Better Than Laser?

While it can be common for folks to try and decide which kind of printer – inkjet or laser – is better for their home or office, few people attempt to figure out what the difference between these two is. Inkjets tend to be best for home use because they’re usually smaller and have various features that can really come in handy like scanning, printing, and even faxing.
However there are some instances where inkjets may not perform as well as you’d hope; if you need a high-quality print with a lot of colors then an inkjet probably won’t do the trick, but lasers most certainly will. That’s why so many offices prefer using laser printers over inkjets as they’re more reliable while also producing higher quality prints at faster speeds without wasting toner or ink.

Do all laser printers scan?

The most important thing when it comes to selecting a laser printer or multifunctional inkjet all-in-one device is versatility. The ability to do double-sided printing, scan, and send faxes saves a lot of paper! Laser printers and MFCs with all-in-one functionality typically vary in terms of style and size, but both are reliable options.

What is the disadvantage of a laser printer?

When choosing a printer, the price of toner per page, cost of maintenance, and print speed are three important factors to consider. Laser printers tend to be more expensive than inkjet printers upfront; however, they use less costly toner cartridges and create fewer single pages as a result.

All Product Features Comparison

ProductsBestConnectivity TechnologyPage Capacity
Samsung Xpress C430W Wireless Color PrinterEasy InstallationWi-Fi, USBNone
HP Color Laserjet Pro M281CDWFast Print SpeedWireless250 sheets
Brother MFC-L5900DWAdvanced Scanning CapabilityUSB, Gigabit Ethernet, Wi-Fi70 pages
Pantum M6802FDW Wireless PrinterFast PrintingWireless, Ethernet, USB2.0None
Brother MFC-L8900CDW Business Color Laser PrinterTriple-layer SecurityUSB, Gigabit Ethernet, Wi-Fi250 sheets
Brother Monochrome Laser Printer HL-L5200DWFlexible ConnectivityWi-Fi, USB, Ethernet250 sheets
HP OfficeJet Pro 8025 All-In-One Wireless PrinterColored TouchscreenWi-Fi, Ethernet225 sheets
HP Color LaserJet Pro M283fdw Laser PrinterMultifunction PerformanceWi-Fi, USB, Ethernet250 sheets


Working as a notary signing agent can be downright comfortable if you have the right equipment. Printing out contracts is a safer and simpler method for both you and your client.

While the best printer for notary signing agents can make your experience easier, choosing the right printer for your project may seem like an easy decision at first, but several factors must be carefully considered.

It is important to understand what kind of projects you will be using the printer for, so you can avoid buying a printer that might not fit the needs of your team on a short and long-term basis.

If you have read this article, I am surely hoping that you are on the right path to picking the perfect printer for notary signing agents.

We hope our detailed buying guide and FAQ section about the printer for notary signing agents gave you plenty of information when it comes to finding the best product for your needs!

Leave a Comment